Introduction
At Pathfinders Global, we value the privacy of our participants, parents, guardians, and coaches. This Privacy Notice explains how we collect, use, store, and protect personal data, and outlines your rights regarding the information you provide to us.
This notice applies to all data collected through our website, registration forms, emails, and other communication channels related to the FC Köln Football Camp.
1. Data Controller
The data controller responsible for the collection and processing of your personal information is:
Pathfinders Global
- Abed Brown Street, Accra, Ghana
- pathfinders@pathfindersgl.com
- +233 55 411-5303
- +233 54 489-8177
2. Information We Collect
We collect personal information to manage registrations, ensure safety, provide program services, and communicate with participants and their guardians. This includes:
Registrant Information
Full name, email, phone number, relationship to camper
Camper Information
Full name, date of birth, gender, school/academy, passport number & expiry, medical information (allergies, medications, special needs)
Travel Information
Flight preferences, accommodation, visa application documents
Payment Information
Payment method, transaction details
Marketing & Communication Data
How you heard about us, optional subscription to newsletters
3. How We Use Your Information
Your data is used only for purposes related to the camp, including:
- Processing registrations and payments
- Arranging travel, accommodation, and visa facilitation
- Providing medical and safety support
- Communicating program updates, schedules, and emergency notices
- Marketing and promotional purposes only if you consent
- Legal and regulatory compliance (documentation, facilitation, or reservations)
4. Sharing Your Information
We may share your data with:
Partner Organizations
FC Köln, Cologne Tourist Board, accommodation providers, transport providers
Third-Party Service Providers
Payment processors, travel agencies, insurance providers
Legal Authorities
Only when required by law or for safety reasons
We never sell or trade personal information.
5. Data Storage and Security
- •All personal information is stored securely using industry-standard encryption and access controls
- •Data is only accessible to authorized staff involved in camp operations
- •We retain personal information only as long as necessary for program administration, legal compliance, and archiving purposes
6. Your Rights
Participants and guardians have the following rights under applicable privacy laws:
✓ Right to Access
Access the personal data we hold about you
✓ Right to Correction
Correct any inaccurate or incomplete data
✓ Right to Deletion
Request deletion of personal data, subject to legal requirements
✓ Right to Object
Object to or restrict the processing of personal data
✓ Right to Withdraw
Withdraw consent for marketing communications at any time
7. Children's Privacy
The camp collects personal data about participants under 18 years of age only with the consent of a parent or legal guardian.
Special care is taken to ensure children's data is protected and used solely for camp administration and safety purposes.
8. Cookies and Analytics
Our website may use cookies or analytics tools to improve user experience. Data collected is anonymous and not linked to personally identifiable information.
You may disable cookies in your browser settings.
9. Updates to this Privacy Notice
We may update this notice periodically. The latest version will always be available on our website.
We encourage parents and participants to review this notice regularly.
10. Contact Us
For any questions about this Privacy Notice or how your data is handled, contact:
Pathfinders Global
Abed Brown Street, Accra, Ghana